4 Things You Need to Make Your International Event a Success

To achieve this, it’s vital to have the necessary equipment at hand to ensure that there are no glitches in the execution of your pivotal event. Let’s check out some of the more essential equipment and items you will need to make sure that your international event is a hit.

1.   Furniture and stationary

This includes everything ranging from lecterns to comfortable seats and tables. You will have to study the event and plan well in advance to figure out just what you need. For example, if the event is more along the lines of a workshop with plenty of control groups, you will need multiple small tables and chair settings. You will also need pens, paper and other stationery items so that the participants will be able to take notes. 

On the other hand, if the event is more along the lines of a straightforward seminar with a few keynote speakers, you might dispense with the multiple table setting and simply book a large hall with rows of chairs in ascending order. All of them should be facing the lectern on the stage. 

You will also need trash cans as well as recycling bins once the people are done using their paper cups and other utensils and stationery items. In any case, stay away from folding chairs since they can give a tacky look to an international event.

2.   Tents, stalls, canopies and firefighting equipment

These items are essential for an international event. Sometimes, many such equipment items can also be used in an indoor event as well, to garnish the stalls. For example, if you are holding an international expo, the clients booking the stalls would want readymade structures to bolster their stalls and make sure that they have a commanding presence in the arena.  Fiberglass canopies are all the rage these days but they are difficult to transport from one country to another. This is why companies tend to be interested in readymade solutions that they can simply order from the event management company.

Make sure that you have all the materials ready upfront so that everything can be customized at a moment’s notice. Apart from that, you will definitely need firefighting equipment irrespective of the fact that your event is being hosted indoors or outdoors. Make sure that you have all the equipment as mandated by the area’s firefighting regulations and all your team members are well versed in using the same.

3.   Audiovisual equipment

No event can be successful if the participants can neither see nor hear the speakers. This is why you will need power amps, loudspeakers, cameras and other presentation equipment so that everyone will be able to hear the main speakers on stage. Apart from that, you will also need to provide AV access to the other participants in case they have any questions from the main speakers at the event. If it is an exhibition-type event, every stall has to have its own sound and music system to attract walk-in participants. 

4.   Interpretation boots

In the case of an international conference, one of the single most essential equipment items would be the interpreting booths for a soundproof environment. An insulated, noise-free interpreting booth will ensure that there is no miscommunication and everyone knows exactly what is being said. This way deals will be closed and your booths will help to contribute to the overall success of your event. This holds particularly true for large events that are attended by people from all over the world.

Final thoughts

An international event has to have the best equipment around to ensure its success. Apart from the usual furniture and stationery items, you will need state-of-the-art AV equipment, firefighting equipment and interpretation booths, so that all the participants would be able to hear and understand each other.