5 Technologies that Can Help You Better Onboard Employees

HR Insights for Professionals

HR Insights for ProfessionalsThe latest thought leadership for HR pros

Wednesday, June 5, 2019

Effective employee onboarding can contribute hugely to the success of any company, so it’s worth looking into dedicated tools and technologies that can help employees make the best start to their working life.

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It’s often said that a company’s most valuable resource is its people, so it’s important to invest in technologies and processes that can help you deliver the best possible experience for your staff.

This is significant for employees at every stage of their working life with you, but it can be absolutely critical during the onboarding process, which can set the tone for the employer/employee relationship going forward.

People who don’t have a positive onboarding experience are twice as likely to seek a different opportunity in the near future, according to research by Digitate. The average employer in the US spends approximately $4,000 and 24 days on each new hire, so this is a major concern.

With that in mind, here are five technologies that can help you get new hires off to the best possible start.

1. Checklists

Checklists might seem rudimentary, but they can be effective and highly useful if you want to take a straightforward approach to onboarding. They can also help you to retain full control over the process, rather than relying entirely on technology, software and automated systems.

A well-planned, thorough checklist can be an extremely useful tool for keeping up with the most vital tasks in the onboarding process, from introducing the new recruit to your core functions and elements of company culture to completing vital HR documentation.

This is a method that can offer benefits if you’re a smaller enterprise with a limited budget. Fortunately, there are also many free technologies available to help you maximize financial efficiency.

2. Free solutions

The wide range of free tech solutions available is one of the biggest business benefits to come out of the digital revolution that has transformed the corporate landscape in recent decades.

You can now access everything from video conference calling to cloud storage without paying a penny. While the free versions of business software packages will have less functionality than their paid counterparts, they can still prove highly useful for managing key parts of your day-to-day operations.

Where onboarding is concerned, free ‘to-do list’ software and project management tools can help you organize the process in stages and ensure nothing is being missed.

Source: Trello

3. Specialist software

If you have the financial resources available, it’s worth considering the advantages you can gain from investing in specialist, paid software designed to optimize onboarding and minimize the risk of mistakes.

With these dedicated tools on your side, you can help new arrivals feel comfortable and confident from the moment they arrive, meaning they’ll be able to do their best work.

Specialist solutions can also help you to save money and drive efficiency by automating the onboarding process, reducing your time commitments and freeing up HR staff to focus on other tasks.

Source: Talmundo

4. Good intranet

A frequently overlooked element of the average company’s tech infrastructure, a well-designed, regularly updated intranet can be an invaluable tool in the onboarding process.

If new recruits are able to find the information they need about the organization on the intranet, it can help them find their feet and gain familiarity with the business independently, rather than having to rely on others to tell them everything.

Furthermore, your intranet can also provide answers for questions new employees might not feel comfortable asking their line manager straightaway, such as how they call in sick or request annual leave.

5. Digital training platforms

Opportunities for progression and professional development are hugely important to ambitious workers who want to feel their career - and the company they’re working for - is moving forward.

Advanced digital training platforms can be a critical part of effective onboarding, since they show new employees that learning new things and acquiring skills will be a central part of their role.

Furthermore, with skills shortages representing a major concern in many economies and industries, some businesses are choosing to hire people on the strength of their core attributes and potential to learn the expertise required for key roles.

If this is the case for your business, sophisticated digital training software can help you get staff development programs underway as quickly and effectively as possible.

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