The 7 Benefits of Business Process Automation


Alexa Pritchard Marketing Communications Specialist at Square 9 Softworks

Friday, June 12, 2020

Business process automation can help you maintain a better understanding and overview of the whole organization, enabling you to easily assess overall performance and by individual departments. BPA offers the ability to complete more complex tasks in a shorter period of time and with fewer errors.

Article 2 Minutes
The 7 Benefits of Business Process Automation

With the explosion of technology, businesses now have access to a wealth of data and documentation. This includes information generated internally through their own business and in various departments. It also includes external information that can be integral at every level of your organization. Business process automation (BPA) solutions allow your business to use the data that's most important efficiently and proactively.

Big data is a benefit, but only if it allows you insights. And without a sound system in place, the information you gather can't be used effectively. BPA allows for the automation of processes that would typically be time-consuming to accomplish manually. With solutions like this one in place, you can develop workflows to guide employees through necessary tasks, improving efficiency and eliminating mistakes.

BPA can be used in virtually every area of your business, from marketing to human resources and even invoice processing. Because these software solutions are widely used, a company that's still handling these processes manually is at a competitive disadvantage.

Technology continually changes, so it's essential to reassess your current processes to find where you may need to improve and whether a more sophisticated software solution could benefit your team. Here are a few benefits that a business process automation solution can provide:

1. Increased security 

Newer solutions offer improved security features that aren’t available in older, legacy processes. Some advantages might include allowing you to assign security clearance to individual users and tracking use to enable better oversight.

2. More robust reporting options 

Reporting features are an important aspect of any software solution that you employ. It's something you should research in any system you consider because the more in-depth the reporting features, the more accurately you can assess your current progress and drive improvements.

3. Increased profits and cost savings

One primary purpose of BPA is to improve performance. You may also notice significant cost savings in areas such as paper and printing and time spent by employees.

4. User-friendly dashboard and features

It's essential that the solution you choose is user-friendly and intuitive. This makes training employees far easier and means they’ll be more willing to adapt to change and inclined to use the solution as it was intended.

5. Improved real-time communications 

Real-time communications mean that your staff can offer excellent customer service and make more informed decisions to propel business growth.

6. Integrate with legacy systems

If you're looking to implement a BPA system, the software you choose must integrate with current processes. This streamlines the transition and ensures that no data is lost.

7. Develop and maintain rules of business through workflows 

You can develop workflows that automate various processes and keep your employees on track when completing tasks. This is an excellent feature because it offers conformity and decreases human error while improving efficiency. 

Alexa Pritchard

Marketing Communications Specialist at Square 9 Softworks

Alexa Pritchard is the Marketing Communications Specialist at Square 9 Softworks. As a marketing strategist, she develops, drives and executes communication plans that effectively support Square 9’s overall marketing goals and objectives.


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