How to Keep a Corporate Event Eco-Friendly

Wednesday, July 10, 2019

In recent times, there has been a shift in attitudes across a wide range of industries regarding improving the sustainability of the world’s health. Noticeable things such as ice caps melting, islands full of plastic waste and towns and cities where thriving rainforests once grew are telltale signs that we are insidiously ruining the planets ecosystem. But what can we do collectively to reverse our rash decisions?

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Ensuring that corporate events are eco-friendly is also one of the various ways of guaranteeing that you stick to your budget, permitting you to spend more money on strengthening other areas of the event such as the prestige of the speakers or the quality of the catering.

One of the ways in which groups are helping to improve the planet’s health is in the corporate sector, specifically business events. Precision Printing, experts in litho printing, take us through some tips on how to make your event as green as it can be!

1.  Decrease the amount of waste you produce

As you can image, corporate events produce huge amounts of waste in the form of plastic plates and cups and this doesn’t even include the ones which don’t get used. Consider buying locally sourced and fresh food to reduce the carbon footprint. Asking your caterers to use food containers, bulking food together rather than using individually wrapped produce will save a large amount of waste before your event has begun.

Ensuring food wastage is kept to a minimum can be done by reminding the caterers no to refill the buffet so regularly, letting the levels of food go down naturally rather than overfeeding. Making sure there is plenty of food to go around and avoiding waiting times is great, but seeing lots of leftover, untouched food at the end of your event isn’t best practice.

Thinking about the type of food in terms of biodegradability is also important. Meats such as beef or pork are naturally going to take longer to break down than vegetables.

2. Going paperless or adopting ecofriendly paper

Corporate events usually include mass printed handouts on paper. If you need handouts at your event, consider investing in some eco-friendly paper which has been sourced from alternative fibers, such as hemp or wheat straw.

Eco-friendly paper is a great way of encouraging a more sustainable event, and is quite easy to get ahold of, with quite a selection of papers out there today. A good alternative is to go completely digital. Chances are, as an event planner, most of your marketing is going to be online anyway.

So, this could be keeping paper usage to an absolute minimum, and one of the main ways to do this is to develop an app for the event. Anyone with a smartphone, which accounts for the majority, can see everything they need all in one place, without having any overcrowded folders full of documents and handouts they’re likely to dispose of.

Banning the use of promotional leaflets and instead having a dedicated app for your event is a great way to reduce the amount of paper distribution whilst storing all necessary information in one place, such as a map, timetable and schedule of the event.

3. Promote recycling

Encourage your attendees to recycle by providing recycling stations. This is a simple and cost-effective way of implementing a more sustainable approach to your networking event. By simply deploying a recycling bin in each corner - or if you’re event is on a larger scale, every 30 yards or so - guests can help contribute directly themselves by putting any packaging, paper or other materials used during the event into the necessary recycling stations.

Make sure these stations are clearly signposted so attendees use the right bins for their waste. Avoid lists of do’s and don’ts as this will either confuse your guests or put them off recycling altogether. With food waste being one of the main sources of landfill problems, it’s important to get it right.

Not only will this help to reduce the mixing of recyclable and non-recyclable waste, it’ll encourage guests to think more ecologically.

What to do after the event

When following up on your event, you could always include some stats in terms of just how ecological your event was and the amount of waste you recycled. Spread awareness about how the event has had a positive effect on the local environment as well as the local community.

Guests who know they’ve voluntarily or involuntarily contributed towards this will, in turn, share the post-event report on social platforms, giving you more coverage.

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