Microsoft Excel can be a great piece of software, but it isn't always the perfect option for accounting services.
Businesses rely on many pieces of software to ensure the company runs as smoothly as possible, and this is especially important within the accountancy department. Microsoft Excel is one of the popular spreadsheet packages, with more than 80 per cent of companies using it in some way.
Although there are many benefits to using Excel, it alone won't save your business from making financial errors, and here's why:
Risk of human error
One of the biggest dangers of using spreadsheet software like Excel is that there is always going to be a risk of human error. Anyone that has spent more than a few hours inputting data into a spreadsheet knows how easy it is to make a small mistake. In finance, this tiny error can have disastrous consequences and can lead to a massive headache for many people.
Other software makes it possible for data to be automatically pulled from its source, reducing the risk of human error.
Being an older piece of software, it's difficult to share an Excel spreadsheet. Each person would need to download the sheet, email it over and then wait for the next person to look through it. If you have multiple people who need to review the information, this can be incredibly time consuming and makes it easy for errors to be made and missed. More recent cloud-based software allows a number of people to review it at the same time, and leave comments if there are any queries. It can then instantly be shared with others without needing to download it.
Tracking changes is difficult
With accounting software, it's helpful to see whether any changes have been made to the data but this is incredibly difficult in Excel. Unlike other more recent spreadsheets, you would need to look through the sheets manually to see if anything had been altered - by mistake or not. This makes it difficult and time consuming to spot errors.
In short, Microsoft Excel is a popular piece of software for businesses, many of which use it for its ability to easily track financial information. This is incredibly useful as people with even a limited amount of technical savvy can understand what's being entered and easily input their own details if necessary. However, it's important that Excel isn't solely relied on for financials matters as your business may benefit from looking at other software or consulting specialists.
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